DIGITAL ORGANIZATION

While most of our clients have 5,000 to 15,000 physical photos and albums and up to 50 home movies, their digital assets are a different story.

We typically see at least 50,000 digital assets in an individual cloud platform. Still, the number is often in the millions due to the duplicates that have amassed over the years. Whether those duplicates are on various cloud platforms, your phone, or your computer, we have developed a system that works regardless of collection size.

The digital chaos is overwhelming for everybody!

Phase 1

Phase one of digital organizing always starts with gathering the assets from all the platforms and devices. Then, we merge, deduplicate, and sort everything chronologically.

Phase 2

Phase two of digital organizing includes curation, keywording, and tagging.

At the end of your project, we will provide options for a safe and reliable backup system.

We’ve developed a unique process that works every time to

  • organize everything by date

  • delete the duplicates, and duds

  • make everything safe and searchable.

Because we sort everything by date and embed searchable metadata, we can combine your digital photos with your scanned photos and converted movies into a complete Family Photo Archive. Everything will be safe, searchable, shareable, and in one place.

List of Digital Formats and Platforms

How Can I enjoy My Memories?

Once your photos have been curated, de-duplicated, organized, scanned, and tagged with family names and places you’ve visited, we can build a custom-designed website so that you can enjoy your memories on a computer or any device.

We build beautiful custom websites on SmugMug; see the video sample.

We also love using the FOREVER platform for family memories. To learn more about each option.

 

  • Digital organization involves collecting, merging, sorting, and curating your digital photos and videos from various sources, such as devices, computers, cameras, and cloud accounts. It ensures your memories are easy to find, backed up, and preserved for future generations. If you feel overwhelmed by scattered files or can’t locate important memories, digital organization is the solution.

  • Our process for digital organization begins with gathering all your digital photos from devices, computers, cameras, and cloud accounts. Once everything is collected, we merge the files, eliminate duplicates, and organize them in chronological order.

    Next, we curate your collection, removing photos that don’t hold value to you. For the remaining important images, we add keywords for key people, places, and events, ensuring your Family Photo Archive is not only beautifully organized but also easily searchable.

  • We work with all types of devices, including computers (Mac and Windows), smartphones, tablets, cameras, and external hard drives. We also organize photos from popular cloud services like iCloud, Google Photos, Amazon Photos, Dropbox, Shutterfly, and more.

    Here’s a list of the supported platforms.

  • Absolutely! We specialize in deduplicating files across devices and accounts. Our process ensures you have only one copy of each memory, organized chronologically for easy access.

  • During the curation phase, we help identify and remove photos you no longer need, such as blurry shots, duplicates, or irrelevant images. This creates a streamlined collection of only the memories that matter most to you.

    We can also set them aside and return them to you, but none of our clients have asked for them.

  • Yes! We add keywords and metadata to your photos, tagging important people, places, and events. This makes your collection fully searchable, so you can quickly find the exact memory you’re looking for.

  • Your photos and videos will be delivered in a neatly structured folder system, organized chronologically and tagged with metadata. This makes it easy to browse, search, and transfer your collection to any device or cloud service.

  • Your privacy is our top priority. We work on secure systems, and your files are handled with the utmost confidentiality. We can also guide you in setting up secure backups to ensure your memories are safe.

  • No problem! We’ll work with you to track down your memories from devices, cloud accounts, and other sources. If you’re unsure about account logins, we can assist with resetting passwords or recovering access.

    You can also visit THIS LIST to get a sense of where your photos might be.

  • Yes! We recommend having multiple backups of your organized collection, both locally (e.g., on an external hard drive) and in the cloud. We can help set up a reliable backup system for your peace of mind.

    We recommend and practice the 3-2-1 Method. You can learn more about that in our blog.

  • The timeline depends on the size and complexity of your collection. We’ll provide an estimated completion time after reviewing your project.

  • We offer ongoing maintenance programs to help you stay organized as you add new memories. Contact us to learn more about how we can keep your collection up to date.